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Visiting Graduate Student
A graduate student registered at an educational institution outside of the University of California system may pursue research related to their degree program at UCSD with the approval of a faculty sponsor, the department chair or organized research unit (ORU) director, and the Associate Dean of Graduate Studies.
For international visiting graduate students, the sponsoring department or ORU will consult with the International Center to obtain the proper visa.
Information on how to obtain a UCSD Campus ID Card is available on the Blink website
There are two types of visiting graduate students depending on the student’s funding situation:
1. Non-salaried (not receiving UCSD salary during the visit)
The department or program will complete the Visiting Graduate Student Enrollment Form (Excel) (PDF version is an interactive document), obtain required signatures, attach an original Patent Acknowledgement Form and send to Office of Graduate Studies (OGS), Mail code 0003.
Workers’ Compensation coverage is not provided to a non-salaried visiting graduate student It is required that a visitor have health insurance coverage that provides coverage 24 hours a day, including time spent at UCSD conducting research.
2. Salaried employee (Academic Miscellaneous, title code 3999)
A visiting graduate student may be employed under the Academic Miscellaneous employment title if the research performed at UCSD will be part of the student’s written thesis or dissertation. Normally the appointment period will vary from a few months to up to one year, although it is possible to request use of the title for a second year.
Use of this title requires that the support level (monthly salary) be equivalent to that of a registered graduate student at UCSD in a specific graduate academic department (ex. Biology, Biomedical Sciences, Chemistry, Neurosciences). If the student is receiving payment from the home university, the UCSD support amount should be reduced accordingly.
The visiting graduate student employed on title code 3999 is eligible for Workers’ Compensation at UCSD if injured in the course and scope of their employment.
The faculty sponsor will submit a written request to Kim Barrett, Dean of Graduate Studies. The letter must also be endorsed by the Department Chair or Organized Research Unit Director.
The letter requesting use of the Academic Miscellaneous title should include:
- Student's name
- Begin and end dates of appointment at UCSD (request only one fiscal year at a time)
- Name of institution where registered
- Degree aim
- Type of research that will be performed
- How the research will be incorporated into the student's thesis or dissertation
- Fund source
- Comparable UCSD Department
- Home institution funds provided (if any)
- Monthly salary
Include the following:
- Academic Miscellaneous Biography Form (Word) (PDF version is an interactive document)
- Copy of current transcript showing registration at home institution
- Copy of health benefits coverage from home institution, if applicable
Submit the letter (plus the following) to Office of Graduate Studies, MC 0003.
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