Fellowship and Grant Information for Graduate Coordinators and Graduate Advisors

Fellowship and Grant Information for Graduate Coordinators and Graduate Advisors

Step 1: Finding funding opportunities

Step 2: The application process

  • In general, the grant application process for fellowships and grants is straightforward. However, there are a few important things to keep in mind:

    • •  The department graduate coordinator or graduate advisor should be the primary points of contact within each department for graduate students looking for and applying to funding opportunities.

      •  When possible, graduate coordinators/advisors should refer a student seeking funding to faculty members with direct experience in the student's area of research. These faculty members are typically the most informed people to ask about the availability of funding in their particular area of expertise.

      •  If the opportunity is a fellowship, and the sponsor requires the applicant to obtain the name/contact information for UCSD's fiscal officer, please use:

      • Mark Cooper
        Director/OPAFS
        9500 Gilman Dr.
        La Jolla , CA 92093-0954
        (858) 534-1110 office
        (858) 534-6867 fax
        mecooper@ucsd.edu email

      •  If the opportunity is a graduate student fellowship, and the sponsor requires the applicant to obtain the name/contact information and/or signature of UCSD's “Official Signing on Behalf of the Institution” or “Institutional Official,” please use:

      • Kim E. Barrett
        Dean of Graduate Studies
        9500 Gilman Dr.
        La Jolla , CA 92093-0003
        (858) 534-6655 office
        (858) 534-4304 fax
        graduatedean@ucsd.edu email

        If any departmental signatures are required on the application, they should be obtained PRIOR to seeking the dean's signature.

        Please get applications to OGS at least 10 days in advance of the sponsor's deadline.

        This is so that we can properly review proposals to ensure they are in compliance with campus policies.

        To arrange for the dean's signature, please call (858) 822-2938.

        UCSD's DUNS number is 804-355790. The Taxpayer/employer ID Number is 95-6006-144. The entity ID number is 1956006144A1. For ERA Commons logins, please contact Angela Logan (x48147; alogan@ucsd.edu)

      •  For assistance with grant and fellowship application writing, please refer students to the following resources:

      • Ordinarily, the program's graduate advisor should be the first stop. In general, graduate advisors are most knowledgeable about common sources of funding available in their disciplines. If they don't know an answer, they can usually refer the student to someone who does.

        The program's graduate coordinator should be able to assist if the student has specific questions about filling out application forms. For financial and budget preparation assistance, graduate coordinators should seek assistance from their department's fiscal manager.

        General questions about the art of grant writing are addressed in research affairs's “Grant Writer's Toolbox”.

        Students can get basic editorial assistance from the OGS graduate fellowship advisor (gradadvisor@ucsd.edu)

        Faculty mentors / dissertation chairs are usually the best people to provide detailed substantive assistance on proposal development since they are most familiar with the availability of funding sources in their areas of expertise

Advising