This document contains the policy and procedures for the following:
Graduate students employed on student academic titles
OGS policy for hiring graduate students on student staff titles
Medical student employment
Non-students appointed as Tutors and Readers
Delegation of Authority
The Office of Graduate Studies (OGS)
OGS is the final approval authority for a graduate student employed on a student academic title or student staff title with the following conditions:
1. The appropriate Divisional Dean is the appointing authority for a graduate student appointed as an Associate (Teaching-a-Course). The Dean of Graduate Studies reviews the file prior to the appointment.
2. The Job Opportunities Program (JOP) must pre-approve the employment of a graduate student on a student staff title (a casual-restricted employee). Use of these titles is under the jurisdiction of JOP, requires the approval of the graduate department, and is subject to the final approval of the Dean of Graduate Studies.
3. The employment of graduate students as UCSD career employees is under the jurisdiction of Human Resources and the student’s academic department.
When the payroll action is reviewed, OGS will contact the funding source to make the necessary corrections, however, OGS does have the authority to terminate any action not in compliance with stated graduate student policy and procedure.
OGS Student Financial Support Unit - FAX number 44304
The following is a list of staff members in the OGS Financial Support Unit. If you have questions about a particular area, please contact the appropriate person.
Kathryn Murphy, Director, x43724, kjmurphy@ucsd.edu
Merit-based financial support and academic appointment policies and procedures including:
* Pre- and post-award administration
* Long-term financial support planning and analysis
* Financial support advising
* Need-based financial aid liaison
* Satisfactory academic progress appeals
Graduate Student Employment and TA or GSR Fee Payments
Yahira Cordero , x22596, ycordero@ucsd.edu
* Reviews all graduate student Personnel Action Notices (PANS)
Lauren Entler, x46562, lentler@ucsd.edu
* Oversees the appointment/employment for graduate students (A-L)
* Reviews employment exception letters for over 50% time
* TAHI/TAFE Fee Payments - TA health insurance payments/TA partial fee remission
* TARA – TA Fee Deferments
* TALO – TA Loans (available Fall only)
* Reader refunds for health insurance (25% = 110 hours)
Erin Gilbert, x43727, egilbert@ucsd.edu
* Oversees the appointment/employment for graduate students (M-Z)
* Reviews Associates (Teaching a Course) appointments
* GSRTF Fee Payments - GSR Tuition-and-Fee Remission Program
* Tax information for graduate students
* Job Opportunities booklet
Block Grant and Graduate Fellowship (Merit-Based Financial Support)
Franchesca Kim, x40720, fdkim@ucsd.edu
Departments Post-Award Administration
Audiology (SDSU Joint Doctoral) Alliance for Graduate Education (AGEP)
Bioengineering Cota-Robles Fellowship
Bioinformatics Howard Hughes Medical Institute (MSTP)
Biology In-Candidacy Fee Grant (ICFG)
Biomedical Sciences Medical Scientist Traineeship Program (MSTP)
Chemical Engineering Minority Access to Sci., Eng., Math (MASEM)
Computer Science & Engineering National Science Foundation (NSF)
Electrical & Computer Engineering President’s Dissertation Fellowship
Materials Science San Diego Fellowship – Competitive
Mathematics San Diego Fellowship-Matching
Mathematics & Science Education (SDSU Joint-Doctoral)
Mechanical & Aerospace Engineering
Neurosciences
Physics
Public Health/Epidemiology (SDSU Joint-Doctoral)
School of Medicine (SOM)
Skaggs School of Pharmacy and Pharmaceutical Science (SPPS)
Structural Engineering
Jessica Cokro , x46464, jcokro@ucsd.edu
Departments Post-Award Administration
Anthropology AB 540 Nonresident Tuition Waivers (TEXM)
Chemistry/Biochemistry Artsbridge
Clinical Psychology (SDSU Joint Doctoral) Faculty Member Nonresident Tuition Waiver
Cognitive Science Health Insurance Waiver Contracts (GHIW)
Communication Humanities Fellowships
Economics Leave of Absence/Withdrawals
Education Studies (formerly TEP) Off-Campus Study Waiver (OOSW)
Ethnic Studies Third-Party Billing
History UC MEXUS/CONACYT
IR/PS
Language and Communicative Disorders
Latin American Studies
Linguistics
Literature
Masters of Advanced Studies
Molecular Pathology
Music
Philosophy
Political Science
Psychiatry
Psychology
Rady School of Management
Science Studies
Scripps Institution of Oceanography
Sociology
Theatre & Dance
Visual Arts